Marketing Tools: News, Announcements, Events

A&F Department Mass Email Request

The university’s mass email distribution system is designed to deliver critical and urgent messages to relevant FTE groups.  Requests for mass emails should be limited to essential messages that cannot be effectively distributed in other ways (see examples to the right).  This distribution method is reserved for one-time urgent and critical messages that are necessary to maintain safe and continuous business operations.

Administration and Finance Associate Vice Presidents and their designee(s) may request that a mass email be sent to the campus from Vice President Merck using the form below.

Each UCF Vice President is responsible for regulating the process of mass email requests within their division.  The form below is for Administration and Finance departments only (see Org Chart).

If you are not sure who your division’s mass email contact is, please contact us at 407-823-3094 and we will be glad to assist you.

Before sending your request below, review appropriate use of the mass email system at UCF Policy website, policy 4-006 Broadcast Distribution of Electronic Mail.


Mass Email Request Form

  • Please Note

    If your submission is successful, you will receive a confirmation email notice with further instructions. If you do not receive the confirmation, please try your request again. If you have difficulties or questions, please call 407.823.3094.
  • This is the individual who is authorized by the department director and associate vice president to submit mass email requests on their behalf and is we will contact directly if we have questions or changes to this draft.
    Note: An understanding of approval may be in place in your area for regular or annual emails, provided your content does not change. Please coordinate this with your Director and ensure that all appropriate parties are aware of and approve mass emails being requested in their name. Please send this form only after you have approval to do so.
  • Note: If your email is scheduled to send on Thursday, you will need to get it to us no later than close of business on Tuesday.
  • Contact Information to be included in the email

    Please include a contact number or email address, and if appropriate a website address, that will be included as the final paragraph of your email. The sentence will be: For further information, contact [your contact information as provided below] or visit [your website as listed below].

Marketing Tools

 UCF Communications Guide


 Administration and Finance (A&F)

Communication and Marketing Options

We recommend you review the below options and keep an internal list of potentially relevant means of distributing information that you regularly communicate.  Please ensure that any requests to distribute information are intentional and targeted to a relevant audience (meaning that each member of the distribution group needs this information)

Within A&F

  • Announcements at monthly A&F staff meetings
  • Email to department leaders
  • Email to key staff (those invited to the staff meetings).  Requests should be sent to Angie Carloss
  • Some departments may have newsletters, bulletin boards for flyers, department event calendars, or other means of information dissemination.

 Campus-Wide

Visit the Marketing and Communications guide for internal communications for suggestions of alternative means of dissemination information on campus.  You might also look for specific listservs such as HR, Technology, and Finance, and contact the areas that manage those lists for more information.


SAFE Form

Faculty, staff, students, and departments/units planning events are required to review the SAFE form requirements and fill one out if applicable. Some parameters include more than 200 individuals attending or any event that includes potential for participants or property to sustain harm.

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