Policies, Procedures, and Training

State of Florida

• Managing Florida’s Public Records (Main Resource)
• Electronic Recordkeeping (FL Department of State Rule 1B-26-003)
• Florida State Records Center Handbook
• The Sunshine Manual (Florida Public Records Law)

UCF Policies & Regulations

All university policies are located at policies.ucf.edu. Policies relevant to records management and retention include:

• 2-003 Records Management
• 2-100 Florida Public Records Act
• 4-001 Retention Requirements for Electronic Mail
• 4-005 Special Collections & University Archives
• 4-007 Security of Mobile Computing, Data Storage, and Communication Devices
• 4-012 Collection and Use of Social Security Numbers
• 4-016 University Email Policy
• 6-002 Public Information and Media Relations

Training

• UCF: Training Slides – March 2026
• State of Florida: State Records Management Training