What is a Record?

Any written or digital document, form, email, note, or other item that refers to or pertains to university business.  According to the Florida Supreme Court, a public record “is any material prepared in connection with official agency business which is intended to perpetuate, communicate, or formalize knowledge of some type.”

Why is managing and disposing of records important?

The benefits of effective records management include space savings, reduced expenditures (filing equipment, staff hours, digital back-up charges), reduced risk (related to cyber attack and legal risks), efficiency of information retrieval, compliance, protection of vital records, and preservation of historical records.

If I scan a document, do I have go through the disposition process for the paper copy?
The form asks for "Volume in Cubic Feet". How do i figure that out?

A letter-sized file drawer equals 1.5 cubic feet.

What are the Records Management roles at UCF?

Records Management at UCF is a collaborative, integrated process.

The Records Management Liaison Officer serves as the connection between the university and the state to ensure compliance with retention and disposition requirements and to assist university records custodians with interpretation of the retention schedules.

The Records Management Advisory Council develops and provides resources supporting the Records Management Process, such as data management, training, web resources, communications, and more.  The group is comprised of records stakeholders on campus who can provide guidance and assistance to the RMLO.

The General Council’s Office provides central management of Public Records Requests.

Resource Management provides oversight of the warehouse where physical records are stored.

Records Custodian Liaisons in each department serve as the area’s local expert overseeing the process in that department.

What if an item isn't listed in the General Records Schedule?

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What is the difference between Records Management and Public Records Requests?

answer here.